File naming conventions when you have tons of revisions

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file naming
In a world where everything is final, nothing is final. Tweet this image.

Doc, do you have a method for file naming that makes it easier to track document revisions? Every time someone tells me s/he has a great system, it turns out to be including the date in the file name or creating a new folder, which doesn’t help with multiple versions per day. On occasion, I will go back-and-forth with a client and create a half-dozen iterations in a day and need to keep components from each. Any suggestions?—Gilberte [Read more…]

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How to get freelance clients to minimize revisions

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freelance client revisionsAs freelance writers, editors, and designers, we’re well aware of how aggravating it is to deal with incremental client changes, and the file that inevitably gets named FINAL-FINAL-FINAL_version27.doc. (I’ve also discussed in the past that our own inclination to make things perfect is a form of self-inflicted scope creep.)

Now, don’t get me wrong. I can’t stand to see a goof glaring back at me from a printed page that’s been released into the wild, or even an online document that will need to be repaired and re-uploaded. Mistakes need to be fixed. [Read more…]

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Writing revisions and doing the right thing

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I ran into a sticky situation with an editor a few months back over writing revisions for a freelance magazine assignment. I’d written a short travel piece featuring three different locations, and received approval for the text. The art director wasn’t able to secure a free photograph of one of them, however, and I got a call asking for a new item to replace what I’d written.

As a businessperson, crafting something completely new goes beyond the definition of “writing revisions.” So, I asked the editor if there was budget to compensate for what I considered to be work and time beyond the original scope. The magazine had selected the locations, and the lack of a free photo was beyond my control—and it was their choice, not mine, to not want to pay for one. [Read more…]

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